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Planning a wedding can be very daunting and overwhelming, so I thought I’d jot some notes down on each section of the day (from a videography point of view), and give you some timing examples that allows you to relax and enjoy the day!


Getting Ready


Getting ready can take longer than you think. Leave plenty of time for overruns, re-dos, packing a bag and getting in that dress!


Ideally, it’s good to be ready about 30 mins before you need to meet with your registrars. Then you can have some time to relax, have a glass of champers, and enjoy the last moments. Usually you’ll have to have a meeting with registrars around 10 minutes before the ceremony to go through the legal bits. 


If you’re having a hair and make up artist, ask them what time you need to start getting ready.


The Ceremony 30-45 mins


Most wedding ceremonies last 20-30 mins so just enjoy yourselves and take it all in! 


It’s probably worth asking your Vicars/Priests/Registrars/Celebrants how long they anticipate the ceremony to last. You may also have to do an interview before the ceremony, so you will need to plan to get to the venue earlier than the ceremony time so things don’t overrun.


Confetti and Buffer Time 20 mins


After the ceremony, it’s good to plan around 10 mins for the confetti, and another 10 mins for guests to say hello and give congratulation hugs.


In fact, this 20 minutes after the ceremony is my favourite part of the day - you’re on a massive high from just getting married, you’re able to talk to friends and family for the first time on the day, and everyone is lining up to hug you and congratulate you - it’s pure joy! Make sure you don’t schedule any formal or couple photos for this first 20 minutes, I promise you the best candid video and photo moments come from this point.


The Drinks Reception 1.5 - 2 hours


If you can, it’s always good to leave a nice bit of time for the reception (around 2 hours). Otherwise, you’ll be rushed through chatting to your guests, group photos, and couple photos and it’ll be a whirlwind of photo taking.


Serving food during the reception means you have longer to chat, and time to enjoy the day as people probably won’t have eaten before the ceremony.


If you are a bit tight on time, having a second videographer can help with getting natural guest candids, and detail shots.


Couple Portraits 10-15 mins during the reception


While our style isn’t focused on the couple portraits, I think it’s a huge part of what we do still and we like to come out with you and your photographer to get some shots of you both around the grounds of the venue. We can also do some couple photos after dinner to catch some golden light!


If you’re having a winter wedding, I would recommend doing the couple photos first so we can catch the light. If you’re having a summer wedding, we usually recommend doing the couple photos last, just before your guests are getting seated. If we start around 5-10 minutes before guests start to sit down, by the time they are at their tables, we’ll be finished and you can sit down too. This is a great way of maximising your fun and fizz drinking time.


Note that if speeches start before dinner, we’ll need time between your couple moments and the speeches to set up, so we’ll need a few minutes once you’re announced in before the first person stands up.


Group Photos 20-30 mins


I will speak about group photos later on but we recommend sticking to around 10 group photos. It’s not uncommon that couples will fill their reception drinks with too many group photos and in the evening they’ll voice their regret to us about not having time to actually enjoy their day - avoid different combinations of the same guests and shorten that list!


The majority of weddings have a large number of guests and moving a large number of people around, especially when they’ve had a glass or two of champagne, can take more time than you would think!


Speeches, who knows!


Speeches are a funny one - there’s the before or after dinner conundrum to think about here too. 


We absolutely recommend against splitting up the speeches between courses etc, without fail this delays later events in the day like the first dance, which means the day may feel like it’s shorter than it should be. Also as these will take place during our scheduled break (when everybody eats), we’ll usually have to move our break to another time which could mean you miss out on some footage from other parts of the day.


We would always recommend doing them after the dinner for a couple of reasons. Firstly, doing it that way, your guests aren’t sat around hungry waiting for the speeches to finish - often everyone will have some wine and drinks throughout the dinner, and be suitably fed, so you’ll find the vibe will be a lot better for speeches after dinner.



Eating and Evening time


Again, it depends on what type of food you will be having and how many people you are serving food to. Your caterers can help you with this element.


If the room is being changed over it is good to allocate some extra time for this as clearing and moving tables usually takes longer than expected.


We stay for a few songs after the first dance to catch those bad boy dance moves!

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